Inserting a coin into a piggy bankMy business is growing and I’ve reached the point where I can no longer grow unless I add team members.

I’m looking to hire a subcontractor to help with my clients bookkeeping work. I need someone who is fully versed with Quickbooks Online and has a solid background in bookkeeping as I don’t want to spend a lot of time training someone.


  • I only work with service based businesses (who may or may not also sell products)
  • Most use Paypal so familiarity with all of Paypal’s funkiness and how it pulls into QBO is required
  • Very few write out physical checks (for those that do, I don’t actually write out any physical checks)
  • Most have some of business and personal co-mingling going on
  • All clients are on Quickbooks Online
  • Workload is heavy the first two weeks of each month

Software and Tools Used: (high level of hands-on, working experience required unless otherwise noted)

  • Quickbooks Online with connected bank, credit card and Paypal accounts
  • Dropbox installed on a machine (not the web interface)
  • Asana (previous experience not necessarily needed)
  • Google Docs / Google Drive
  • Screenshot tool (e.g. AwesomeScreenshot, etc.)
  • (previous experience not necessarily needed)
  • Infusionsoft (only need to know: processing manual payments and reporting)
  • Stripe (reporting and recording properly in QBO)
  • Excel (formulas, sorting, sub-totaling feature, etc.)
  • Freshbooks for time-keeping and invoicing me

The ideal candidate will:

  • Reside in the US (candidates who are in CST or EST will be given preference)
  • Be incredibly detail-oriented
  • Have the ability to complete assigned work by defined deadlines
  • Occasional one-time requests will need to be completed within one business day (very few same day requests will be made)
  • At least six months current experience with Quickbooks Online (all aspects)
  • Actively troubleshoot any problems; researching on Google where necessary
  • Have an incredible memory
  • Type at least 50 wpm
  • Internet: Minimum 25 mpbs download speed
  • Must have full range of security measures in place to protect sensitive financial data (e.g. high-security shredder, password keeper, password protected computer and Smartphone, etc.)
  • Printer
  • Ability to work accurately, effectively and efficiently
  • Be highly organized
  • Of high integrity (confidentiality, treating others as you want to be treated, etc.)
  • Have consistent daytime working hours
  • Strong communication skills

 More details:

  • I’m not sure how many hours I’ll need quite yet. Probably a few hours a week to start and growing into more as I take on new clients. My average bookkeeping client requires about four-five hours of work per month. As noted above: workload is heavier the first two weeks of the month.
  • Will need at least one reference for a current bookkeeping client (who uses QBO).
  • You’ll be invited into my Freshbooks account as a contractor.
  • Record working time to the minute (using the Freshbooks timer) by client project.
  • Invoice me once a month (on the 15th) through Freshbooks. I’ll pay you immediately through Paypal.
  • Of importance: I don’t charge clients for time to correct mistakes which could have been avoided. I expect the same of my subcontractors.

Interested? Please fill out this form.


Have you been wondering "How Do I Start A Virtual Assistant Business? or "How To Find Virtual Assistant Jobs?".


Texting While DrivingIn my last post I mentioned how I wonder how many “life lessons” my 17 year old son has picked up from me, especially when it comes to safe driving.

I’ve been watching the videos (and taking the quizzes) over on the Ford Driving Skills For Life website. I don’t know how many pre-test questions they asked but I’m pretty certain I probably answered at least 40% of them wrong. I’m sure I learned a lot of this content when I was in driver’s ed myself a million years ago. I’m surprised at how much I’ve apparently forgotten. How many safe driving procedures have I forgotten over the years? What bad behavior have I inadvertently been modeling to my son when he’s riding with me?

These are just bad behaviors I know I’m guilty of:

  • Eating while driving
  • Talking on the phone
  • Futzing with the radio/music on my phone
  • Messing with GPS
  • Driving faster than posted speed limits
  • Driving when I’m tired

For the most part, the entire list above is entirely avoidable.

Behaviors I believe I do well:

  • Always insisting on wearing a seat belt
  • Texting – I will typically either wait until I’m at a stoplight or I will have him send the message for me
  • Keeping a safe distance from other drivers
  • Avoiding quick braking / rapid acceleration when avoidable
  • Factoring in cushion time to arrive at my destination on-time
  • Using my mirrors and always double checking before changing lanes, etc.
  • Watching for pedestrians and bikers when turning at intersections

I was curious to know what my son would add to either list above so I asked him. He didn’t give me any feedback. When I read my lists to him he said he hadn’t thought of a lot of those things. He also said he doesn’t really pay attention but would pay more attention if we weren’t arriving safely at our destinations.

While he may think he’s not paying attention he must certainly have picked up some of these habits. Both good and bad. Do I believe he puts on his seatbelt every time he rides with a friend? I do. So I asked, he said he always does because “that’s just what everyone does, Mom”.

He still doesn’t have any interest in obtaining his license (yet) despite having taken driver’s ed and having friends who drive. Regardless, as a parent I have to be extremely diligent, especially with all of the disruptive technology we have nowadays. Undoubtedly my Smartphone is distraction number one. Sleep deprivation is probably my second biggest culprit and that’s the hardest one for me to combat.

What safe driving resources can we take advantage of to help our teens?

What other resources or local programs are you aware of? What behaviors, both good and bad, do you exhibit to your children?

My next #FordDriveSafe post will be about some of the technology that’s becoming available in our vehicles today. I attended the #FordDriveSafe chat this week and learned so much. It’s fascinating!


Disclosure: I receive a fee for participating in certain promotional campaigns for Ford Motor Company. All views and opinions expressed are my own.


Have you been wondering "How Do I Start A Virtual Assistant Business? or "How To Find Virtual Assistant Jobs?".

{ 1 comment }

Are you an expert in the Virtual Assistant field?Last time, we talked about how to tell if you’re an expert in the Virtual Assistant field.

Today, I’m sharing a few more reminders that you may already be an expert VA:

  • You regularly receive comments from those reading your VA business website, your blog, your e-newsletter and your other marketing vehicles that they felt your advice was “speaking directly to them” and your insight could not have come at a better or more relevant time.
  • What you have to say, and the insight you share, is different, deeper and more detailed than much of what else is out there.
  • You explain better, deeper, simpler and more insightfully than many of the other (or even all the other) sources and experts in your field.
  • Perhaps more importantly, you don’t try to be all things to all people. You know where your expertise works best, who is seeking it and how they need to digest and use it.
  • In all other areas, you turn to and make connections with other experts who are doing the same with their respective markets.

About the Author: Allison Nazarian is a writer who works closely with organizations of all sizes to put stories into words. Learn more about Allison and her services at

Photo Credit: Photoxpress user: MAXFX


Have you been wondering "How Do I Start A Virtual Assistant Business? or "How To Find Virtual Assistant Jobs?".

{ 1 comment }

Are you an expert in the Virtual Assistant field? Here’s how to tell (Part 1 of 2)

by Michelle MangenDecember 12, 2014 Virtual Assistant Industry

Positioning yourself as an expert in the Virtual Assistant field can be very good for business. Can you call yourself an expert? Here’s a checklist to help you answer that question. You know you’re an expert when: You are informed and up-to-date when it comes to what’s going on in the Virtual Assistant field and […]

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The Things I Think About: Parenting and Safe Driving #FordDriveSafe

by Michelle MangenNovember 21, 2014 My Journey

My regular readers know that I typically don’t talk about regular “life” stuff on my blog. Most of my life is kept in boxes – a box for business, a box for home, a box for parenting, etc. and I try to keep them as separate as possible. For the past three months the boxes […]

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