Add Twitter icon link in your email signature

by Michelle Mangen on October 29, 2009

in Small Business Ideas,Twitter

Post image for Add Twitter icon link in your email signature

Update Feb 6, 2011: While these main instructions are written for Outlook 2007 a reader figured out how to do it in Outlook 2003 (Major hat tip going out to Shawna Brown in Las Vegas for figuring this out and updating me on how to do it!) If using 2003  jump to the end to read how to complete those steps for Outlook 2003.

These instructions are written using Outlook 2007 and can really be used to add any icon/picture as a clickable link in your email signature. You could use it to add a LinkedIn or YouTube icon as well.

If you are only wanting to add a Twitter icon to your email signature the best place to chose your desired picture is at http://www.twitterlogos.com/ – they  literally have pages and pages of all shapes, sizes and even fun animated ones (though I have not tested any animated ones to see if the animation still shows in the signature but I would imagine it probably would).

If you are looking for other social media icons a comprehensive list is available at http://www.iconspedia.com/. Type the name of the desired icon in their left hand search bar and it will bring back available options. Once you select the icon you will be given different size choices.

In this video I used www.picnik.com to quickly resize the photo to the desired size (in this example I used 25×25 pixels).

Video Instructions for how to add a Twitter clickable icon to your email signature



Written notes on how to add clickable icon to your email signature – for Outlook 2007

  • Tools
  • Options
  • Mail Format
  • Signatures
  • New (or edit)
  • Click: Insert picture (on right hand side of screen) >> Insert desired picture
  • Now that picture is inserted into the signature click on the chain link icon (hyperlink) >>type in desired URL
  • Save

Now go test it out – when you hover over the picture you should see a box giving you the URL assigned to the photo

Notes for Outlook 2003 ~ by default it appears that you cannot add an image to a signature, but you can!

The most important steps prior to adding your social media icons to your signature is to make sure you have:

  1. Saved the icon/image in it’s final destination. Apparently if you move the image AFTER creating the signature it will disappear from the signature file.
  2. Be sure to resize the image prior to insertion (use a free tool such as picnik or download smaller icons)

After your image is the proper size and “housed” in it’s final home you can do the following to add your social media icons to your email signature in Outlook 2003

  • Tools
  • Options
  • Mail Form
  • Signatures
  • New (or edit)
  • In the “whitebox” of the main screen of the signature box “right click” and “insert image”
  • Then chose “Advanced Edit” – this will launch Microsoft Word and will allow you to right click on the image, enter the desired hyperlink address.
  • Save
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  • http://www.laptopaid.com/ laptop replacment parts

    Twitter is an excellent site,

    twitter is very helpful once u have active followers. I will use this info!
    adding the twiiter icon in the signature is unique idea,
    I will definetly try these tips
    Thanks for the resouce.

    • http://www.thevirtualasst.com Michelle Mangen

      I’m glad to hear that you found it useful!

  • http://link-building-services.net/ George@top link building

    Thanks so much. I really appreciate the link! :) Your blog looks great also. I really like the color scheme. I also use twitter and I haven’t seen the twitter icon too much, and I think it’s a great idea. Thanks!

    • http://www.thevirtualasst.com Michelle Mangen

      George – you are welcome. It’s a hot topic right now based on how many hits I’ve gotten on the post and I even had someone from Georgia call me the other day as she was still having problems and needed my help to get her icons to show properly in her email signature. :-)

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  • http://www.alanclarkephotography.co.uk alan clarke

    Thanks for that, found it very easy to follow and has worked a treat, just what I wanted :)

    • http://www.thevirtualasst.com Michelle Mangen

      Alan – glad it worked for you! Did you do it manually or use WiseStamp?

      • http://www.alanclarkephotography.co.uk alan clarke

        manually, never heard of wise stamp lol

        • http://www.thevirtualasst.com Michelle Mangen

          Alan – oh you must check out Wisestamp – it’s an add-on for FireFox and makes the process a tad easier, especially if you don’t have a way to host your own photos. Both ways work, just a little differently.

  • Wilma Costumes

    This is such a simple thing to do – I cant believe I never thought of it myself! Twitter is a very powerful marketing tool, especially if you have a lot of people in your chosen niche following you.
    .-= Wilma Costumes´s last blog ..About Us =-.

    • http://www.thevirtualasst.com Michelle Mangen

      Wilma – were you able to get the icons in your email signature? If you use Gmail directly from their site you can also use WiseStamp which is a little easier to use if you aren’t the techy type.

  • http://www.azadshaikh.com Azad Shaikh

    Hi,
    I have a question. How did you get those social icons at left side.
    Warm Regards,
    Azad Shaikh (The Internet Geek)
    .-= Azad Shaikh´s last blog ..20 Things You Might Don’t Know About STEVE JOBS =-.

    • http://www.thevirtualasst.com Michelle Mangen

      Azad – the social media icons on the left hand side of my site? The ones that appear to float? I used a WP Plugin called “Cute Profiles”. Very easy to install and configure.

  • Laura Christianson

    I installed Twitter and Facebook logo links on my sig line for a while, but clients who use AOL remarked that the links didn’t load correctly in their e-mail client — my e-mails would stop loading halfway through, and they’d have to click to re-load it. Any workarounds for this?
    .-= Laura Christianson´s last blog ..Need to Invent a Name for Your Business or Product? Try This Tool =-.

    • http://www.thevirtualasst.com Michelle Mangen

      Laura – I don’t have any experience with AOL so I’m not sure what the workaround may be for it. Do other people (not using AOL) get them loaded properly without it timing out?

  • Laura Christianson

    Michelle,
    I have not had any complaints from anyone other than people who use AOL, so I’m assuming that people who use other ISPs either 1) aren’t telling me or 2) aren’t experiencing problems loading my messages.
    .-= Laura Christianson´s last blog ..5 SEO Tips and Tricks that Work =-.

    • http://www.thevirtualasst.com Michelle Mangen

      Laura – that is so odd on why it’s only happening with AOL. I wish I knew someone with AOL to see if we could troubleshoot it and figure it out.

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  • john

    Will this process work on outlook 2003. I am having problems.

    • http://www.thevirtualasst.com Michelle Mangen

      John: Yes – it does work in 2003, though the steps may be slightly different. Email me if you are having problems and I’ll see if I can quickly determine what it may be. (though I have Outlook 2007 so I may not totally be able to help, but def. willing to try).

      • http://www.gardeninparadise.blogspot.com kimberly

        Hi, Michelle. I see that you can add social network icons to your outlook signature using outlook 2003…can you provide those instructions? I’d really appreciate your help!

        • http://www.thevirtualasst.com Michelle Mangen

          Kimberly – I haven’t worked with 2003 in so long and don’t have access to a computer with it installed. They should be very similar to 2007 I imagine. Sorry I can’t help more on it. Would be willing to do a screen share with you to get it done though, if you’d like.

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  • Jennifer Pluta

    This was exactly the answer that I was looking for. Thanks!!

    • http://www.thevirtualasst.com Michelle Mangen

      Jennifer – glad the post helped you!

  • Jim

    Thanks, I was not aware we could get these cool icons for email. I will be using them soon.

  • john

    Michelle-
    Outlook 2003 does not have the insert picture option in edit. Any ideas. Thank you.

  • Kelly

    Hi Michelle,

    I’m getting a blue line at the bottom of the email signature below the images. Just wondering if you have any ideas about how to remove that?

    Thanks!
    Kelly

    • http://www.thevirtualasst.com Michelle Mangen

      Kelly – sorry for the delayed response. I haven’t been out here in a few weeks as I’m moving from WI to FL and it’s been keeping me busy.

      What version of Outlook are you using? Is the blue line still there?

  • Sara @ Karate Costumes

    Thats a cool tip and I’m sure it would dramatically increase the number of followers you have in your twitter account…internet marketers could also apply this technique to a number of other tasks such as adding dynamic affiliate links in emails. Thanks for sharing this info!

    • http://www.thevirtualasst.com Michelle Mangen

      Sara:
      That idea would probably work as well – though in the US we’d probably have to disclose it’s an affiliate link.

  • Shannon

    Loved the video-made it super easy! Thanks for the info!

    • http://www.thevirtualasst.com Michelle Mangen

      Shannon:
      Glad you found the video helpful!

  • Juli-Ann Sannuto

    These instructions are brilliant – i especially appreciate the referral to iconepedia for the required icons.
    Only problem is that I cannot see anywhere where is says “Insert picture” not is there anything to click to insert a hyperlink, not even the little infinity-looking icon. i am using Outlook 2003. Might that be my problem?

    • http://www.thevirtualasst.com Michelle Mangen

      Juli-Ann:
      I’m not sure if these will work in 2003 or not and I have no access to an older version to even try. Sorry. :-(

      • Juli-Ann Sannuto

        Thank you for responding. I did discover that Outlook 2003 does not have the capability to insert images into an email signature.
        I did create the signature in Outlook 2007, then cut and pasted the file into Outlook 2003 and it worked for a few days, but was flaky and eventually stopped working altogether. Cheers!

        • http://www.thevirtualasst.com Michelle Mangen

          Juli-Ann:
          Oh too bad that it didn’t keep working…that was actually a really good idea to copy and paste from 2007 to 2003.

  • press release services

    I also get a blue line at the botton of the email signature.

    • http://www.thevirtualasst.com Michelle Mangen

      Press Release – are you using Outlook 2007?

  • Mike @ Vindictus Forum

    Wow. I never knew you could do this!!! Thanks for the nifty little tip. Now I have a twitter icon on my signature =D

    • http://www.thevirtualasst.com Michelle Mangen

      Mike! Yeah for socially amping up your email signature.

  • http://www.cristycross.com clovis portrait photographer

    I cant believe I never thought of it myself! Twitter is a very powerful marketing tool. I did discover that Outlook 2003 does not have the capability to insert images into an email signature.

    • http://www.thevirtualasst.com Michelle Mangen

      Clovis – from what other people have said in comments it does seem that Outlook 2003 does not have the ability to do this. Unfortunately I’ve been using 2007 for so long I don’t remember much on 2003.

  • ogiogi

    This was exactly what I need, tnx a lot :wink:

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  • http://trafficcoleman.com/ TrafficColeman

    Michelle I think email marketing has came a long way over the years..and now you can have icons in your signature is incredible.

    “Black Seo Guy “Signing Off”

  • http://twitter.com/mrclrnt Marc LAURENT

    Thanks a lot !

  • http://www.thevirtualasst.com Michelle Mangen

    Cindy – I use the open-source free CamStudio. It’s a really great and easy to use program.

  • Marianna6112

    I am using Outlook 2003 and trying to insert both the Facebook and Twitter symbols….after 5 tries…still without success.
    I have saved both icons to my Documents library.  However when I R click and “insert image” appears it takes me to a “browse” and it will then not find the icon images I have saved.
    Can anyone help any further.
    thanks in advance

    • http://www.thevirtualasst.com Michelle Mangen

      Marianna – really sorry that I don’t really know the answer for you. The “update” I put on my blog some time ago came from someone else who finally got it to work with 2003. I don’t have 2003 to actually walk through the steps on my own. 2007 is entirely different. 

  • http://twitter.com/4TellCorp 4-Tell Corp

    Super helpful! Thanks so much!! Easy to do, and I now know about picnik too. Sweet!

  • http://twitter.com/pukunui81 Jonathan Longstaff

    Awesome! Just what I was looking for! Thank you.

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